Brittany Sailing Privacy Policy


 

Brittany Sailing is committed to protecting and respecting your privacy.

Brittany Sailing needs to process certain personal data in order to manage your training courses and record certification details.

 

What type of information do we collect?

 

Common information we ask for includes:

  • Your name, address, e-mail address and phone number in order to contact you.

  • Financial and credit card information, in order that we can process your booking.

  • Photographs for instance in connection with photo verified certificates (such as the ICC)

  • Details of any relevant medical conditions which could affect your participation.

  • Details any relevant dietary requirements.

  • The name, address, email address and phone number of your next of kin and/or emergency contact.

  • Details of any relevant training or prior experience.

     

When do we share your information?

We will only share your information with certain third parties including:

  • The RYA when required to process and record certificates or qualifications.

  • RYA Examiners.

  • Medical and emergency services providers.

  • When you specifically authorise the sharing of your personal data with a third party.

     

We may also disclose your personal information to third parties:

  • If we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation, or in order to enforce or apply any contract or terms in force between you and us; or to protect the rights, property, or safety of Brittany Sailing, the RYA, our customers, members or others. This includes exchanging information with other companies and organisations for the purposes of security, law enforcement, fraud protection and credit risk reduction.

  • if you ask, to provide any verification of your qualifications or experience or if you refer any person to us to obtain any verification of your qualifications or experience, we may use your information to provide the verification sought.

We will only disclose as much information as is required for the third party to fulfill the particular function and where required to do so we will have a contract in place with third parties requiring them to keep your information secure and not to use it other than for their own purposes.

  • We may ask for your consent to use your image or certain personal information for publicity purposes.

     

How long do we keep your information?

We may keep and process your personal information for as  long as necessary to fulfill the purposes we collected it for, or for as long it is necessary to do so for legal reasons.

We will review your personal information regularly to establish whether we are still entitled to process it. If we decided that we are not entitled to do so, we will stop processing your personal information to the extent that it is appropriate to do so and securely delete or anonymise it.

To determine the appropriate retention period, we will consider the amount, nature and sensitivity of that information, the potential risk of harm from unauthorised use or disclosure, and whether we can achieve the purposes for which we process that personal information through other means.

In some cases you can ask us to delete the personal information we hold about you. Please see the section below titled your rights.

Where do we store your personal information?

Your information may be held at our offices, or on secure servers owned by one our data processing partners. On occasions your information may be transferred to or stored at other locations, for instance when participating on practical courses. We have in in place reasonable measures and operational procedures to safeguard your personal information from unauthorised access.

Your rights

You have the following rights in relation to the personal information we hold about you:

  • to access your personal information

  • to be provided with information about how your personal information is processed

  • to have your personal information corrected

  • to have your personal information erased. Please be aware that erasing your personal information may prevent us from continuing to provide services to you.

  • to object to or restrict how your personal information is processed

  • to have your personal information transferred to yourself or to another business in certain circumstances

In most cases you can exercise these rights by contacting Brittany Sailing:- https://www.brittanysailing.com/contact


 

You have the right to take any complaints about how we process your personal information to the Information Commissioner:

https://ico.org.uk/concerns/

0303 123 1113.

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

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